A content management system (CMS) is a system providing a collection of procedures used to manage work flow in a collaborative environment. These procedures can be manual or computer-based.

The procedures are designed to do the following:

• Allow for a large number of people to contribute to and share stored data
• Control access to data, based on user roles (defining which information users or user groups can view,
  edit, publish, etc.)
• Aid in easy storage and retrieval of data
• Manage of data validity and compliance
• Reduce repetitive duplicate input
• Improve the ease of report writing
• Improve communication between users
  

In a CMS, data can be defined as nearly anything: documents, movies, text, pictures, phone numbers, scientific data, and so forth. CMSs are frequently used for storing, controlling, revising, semantically enriching, and publishing documentation. Serving as a central repository, the CMS increases the version level of new updates to an already existing file. Version control is one of the primary advantages of a CMS. Also, a CMS designed for Web publishing will provide options and features to index and search documents and also specify keywords and other metadata for search engine crawlers

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